1. NAME AND ADDRESS OF THE PERSON RESPONSIBLE

Your contact person as the person responsible within the meaning of the European General Data Protection Regulation (“EU-DSGVO”) and other national data protection laws of the member states as well as other data protection regulations is:

SRP Schneider & Partner Ingenieur-Consult GmbH
Ruppenweg 24
D-96317 Kronach

Commercial Register:
Coburg HRB 2082
VAT ID No.: DE 812018330

Managing Director:
Dipl.-Ing. Hans-Joachim Brandt
Dipl.-Ing. (FH) Werner Kuhnlein
Dipl.-Ing. (FH) Stefan Ströhlein
Gerolf Ruff

(hereinafter referred to as “we”, “us” or “our”)

2. NAME AND ADDRESS OF THE DATA PROTECTION OFFICER

The protection of your personal data is very important to SRP. In order to express this importance, we have commissioned an internal data protection officer to take over these central issues.

If you have any questions about data protection and data security at SRP Schneider & Partner Ingenieur-Consult GmbH, please contact our data protection officer directly:

Email: datenschutzbeauftragter@srp-consult.de / Tel.: 09261 566-203

3. GENERAL INFORMATION ON DATA PROCESSING

a. Scope of processing of personal data
The operators of these pages take the protection of your personal data very seriously. In principle, we only process your personal data to the extent that this is necessary for the performance of our services. The processing of your personal data takes place regularly only on the basis of your consent. An exception applies in cases in which prior consent cannot be obtained for actual reasons or the processing of your personal data is permitted by law.

b. Legal bases for the processing of personal data
Insofar as we obtain your consent for the processing of personal data, Article 6 (1) (a) EU GDPR serves as the legal basis for us.

Article 6(1)(b) EU GDPR serves as the legal basis for the processing of personal data required to fulfill a contract between you and us. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as processing of personal data is necessary to fulfill a legal obligation to which we are subject, Article 6 (1) (c) EU GDPR serves as the legal basis for us.

In the event that vital interests of you or another natural person require the processing of personal data, Article 6 Paragraph 1 lit. d EU-DSGVO serves as the legal basis.

If the processing is necessary to protect a legitimate interest of us or a third party and your interests, fundamental rights and fundamental freedoms do not outweigh the first interest, then Art. 6 Para. 1 lit. f EU-DSGVO serves as the legal basis for the processing.

c. Data deletion and storage period
Your personal data will be deleted or blocked as soon as the purpose of storage no longer applies. Storage can also take place if this has been provided for by European or national legislators in EU regulations, laws or other regulations to which we are subject. The data will also be blocked or deleted if a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

4. PROVISION OF THE WEBSITE AND CREATION OF LOG FILES

a. Legal basis for data processing
The legal basis for processing your personal data within the framework of providing the website and creating log files is Article 6 Paragraph 1 Letter f of the EU GDPR.

b. Purpose of the data processing
The temporary storage of your personal data by us is necessary to enable delivery of the website to your computer. For this purpose, your personal data must be stored for the duration of the session.

Your personal data is stored in log files to ensure the functionality of the website. In addition, we use your personal data to optimize the website and to ensure the security of our information technology systems. An evaluation of your personal data for marketing purposes does not take place in this context.

Our legitimate interest in data processing in accordance with Article 6 (1) (f) EU GDPR also lies in these purposes.

c. Duration of storage
Your personal data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. In the case of the collection of your personal data for the provision of the website, this is the case as soon as the respective session has ended.

If your personal data is stored in log files, these will be deleted after seven days at the latest.

i.e. Possibility of objection and elimination
The collection of your personal data for the provision of the website and the storage of your personal data in log files is absolutely necessary for the operation of the website. There is therefore no possibility of objection for you.

5. CONTACT FORM AND EMAIL CONTACT

a. Legal basis for data processing
The legal basis for processing your personal data, which is transmitted when you contact us via the contact form or by e-mail, is Article 6 (1) (f) EU GDPR. If contact via the contact form or by e-mail is aimed at concluding a contract, Article 6(1)(b) EU GDPR is an additional legal basis for processing.

b. Purpose of data processing
The processing of your personal data in the event of contact via the contact form or by e-mail serves us solely to process the contact.

c. Duration of storage
Your personal data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. For the personal data sent via the contact form or by e-mail, this is the case when the respective conversation with you has ended. The conversation is over when it can be inferred from the circumstances that the facts in question have been finally clarified between you and us.

i.e. Possibility of objection and removal
You have the option at any time to object to the processing of your personal data in the context of contacting us via the contact form or by e-mail for the future. In such a case, the conversation between you and us cannot continue. All personal data that was saved in the course of making contact will be deleted in this case.

6. DIRECT MARKETING

a. Legal basis for data processing
The legal basis for processing your personal data in the context of direct marketing by post is Article 6 Paragraph 1 Letter f of the EU GDPR.

b. Purpose of data processing
The purpose of processing your personal data in the context of direct marketing is to promote the sale of services. Our legitimate interest in data processing in accordance with Article 6 Paragraph 1 Letter f of the EU GDPR lies in this purpose.

c. Duration of storage
Your personal data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected; this is particularly the case upon receipt of the objection.

i.e. Possibility of objection and removal
You can object to the processing of your personal data in the context of direct marketing at any time for the future.

7. LEGAL DEFENSE AND ENFORCEMENT

a. Legal basis for data processing
The legal basis for processing your personal data in the context of legal defense and law enforcement is Article 6 Paragraph 1 Letter f of the EU GDPR.

b. Purpose of data processing
The purpose of processing your personal data in the context of legal defense and legal enforcement is to defend against unauthorized claims and to legally enforce claims and rights. Our legitimate interest in data processing in accordance with Article 6 Paragraph 1 Letter f of the EU GDPR lies in this purpose.

c. Duration of storage
Your personal data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected.

i.e. Possibility of objection and elimination
The processing of your personal data in the context of legal defense and legal enforcement is absolutely necessary for legal defense and legal enforcement. There is therefore no possibility of objection for you.

8. RECIPIENT CATEGORIES

Within our company, those positions and departments receive personal data that they need to fulfill the aforementioned purposes. In addition, we sometimes use different service providers and transmit your personal data to other trustworthy recipients. These can be, for example:

• banks
• IT service provider
• lawyers and courts

11. RIGHTS OF THE DATA SUBJECT

If your personal data is processed by us, you are the data subject within the meaning of the EU GDPR and you have the following rights towards us:

a. Right to information
You can request confirmation from us as to whether personal data relating to you is being processed by us.

If such processing is present, you can request information from us about the following information:

(1) the purposes for which the personal data are processed;
(2) the categories of personal data being processed;
(3) the recipients or categories of recipients to whom your personal data has been or will be disclosed;
(4) the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage duration;
(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by us or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) all available information about the origin of the data if the personal data is not collected from you;
(8) the existence of automated decision-making including profiling in accordance with Art. 22 Para. 1 and 4 EU-GDPR and – at least in these cases – meaningful information about the logic involved as well as the scope and intended effects of such processing for you.

You have the right to request information as to whether your personal data is being transmitted to a third country or to an international organization. In this context, you can request to be informed of the appropriate guarantees pursuant to Article 46 EU GDPR in connection with the transmission.

b. Right to rectification
You have a right to rectification and/or completion from us if the processed personal data concerning you is incorrect or incomplete. We have to make the correction immediately.

c. Right to restriction of processing
Under the following conditions, you can request that the processing of your personal data be restricted:

(1) if you contest the accuracy of the personal data concerning you, for a period that enables us to verify the accuracy of the personal data;
(2) the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;
(3) we no longer need the personal data for the purposes of processing, but you need them to assert, exercise or defend legal claims, or (4)
if you have lodged an objection to the processing pursuant to Art. 21 (1) EU GDPR and it is not yet certain whether our legitimate reasons outweigh your reasons.

If the processing of personal data concerning you has been restricted, this data – apart from its storage – may only be used with your consent or to assert, exercise or defend legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State are processed.

If the restriction of processing has been restricted according to the above conditions, you will be informed by us before the restriction is lifted.

i.e. Right to erasure
i. Obligation to delete
You can demand that the personal data concerning you be deleted immediately, and we are obliged to delete this personal data immediately if one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You revoke your consent on which the processing was based pursuant to Article 6 (1) (a) or Article 9 (2) (a) EU GDPR and there is no other legal basis for the processing.
(3) You object to the processing in accordance with Article 21 (1) EU GDPR and there are no overriding legitimate reasons for the processing, or you object to the processing in accordance with Article 21 (2) EU GDPR processing on.
(4) The personal data concerning you was processed unlawfully.
(5) The deletion of personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the member states to which we are subject.
(6) The personal data concerning you was collected in relation to information society services offered in accordance with Art. 8 Para. 1 EU-DSGVO.

ii. Information to third parties
If we have made the personal data relating to you public and we are obliged to delete it in accordance with Art to inform those responsible for data processing who process the personal data that you, as the data subject, have requested them to delete all links to this personal data or copies or replications of this personal data.

iii. Exceptions
The right to erasure does not exist if the processing is necessary
(1) to exercise the right to freedom of expression and information;
(2) to comply with a legal obligation which requires processing under Union or Member State law to which we are subject, or to perform a task carried out in the public interest or in the exercise of official authority vested in us;
(3) for reasons of public interest in the field of public health in accordance with Article 9 (2) lit. h and i and Article 9 (3) EU GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 (1) EU-DSGVO, insofar as the law mentioned under section a) is likely to make it impossible or seriously impair the achievement of the objectives of this processing , or
(5) to establish, exercise or defend legal claims.

e. Right to information
If you have asserted the right to correction, deletion or restriction of processing against us, we are obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction of processing, unless because this proves to be impossible or involves a disproportionate effort.

You have the right to be informed about these recipients.

f. Right to data portability
You have the right to receive the personal data that you have provided to us in a structured, common and machine-readable format. In addition, you have the right to transmit this personal data, which has been provided to us, to another person responsible without hindrance from us, provided that

(1) processing based on consent pursuant to Article 6(1)(a) EU GDPR or Article 9(2)(a) EU GDPR or on a contract pursuant to Article 6(1)(b). EU-GDPR is based and
(2) the processing is carried out using automated procedures.

In exercising this right, you also have the right to have your personal data transmitted directly from us to another person responsible, insofar as this is technically feasible. The freedoms and rights of other people must not be impaired by this.

The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task that is in the public interest or in the exercise of official authority that has been delegated to us.

G. Right of objection
You have the right, for reasons arising from your particular situation, to object at any time to the processing of your personal data, which is based on Article 6 Paragraph 1 lit. e or f EU-DSGVO; this also applies to profiling based on these provisions.

We no longer process the personal data relating to you unless we can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you is processed in order to operate direct advertising, you have the right to object at any time to the processing of your personal data for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct advertising.

If you object to the processing for direct marketing purposes, the personal data relating to you will no longer be processed for these purposes.

In connection with the use of information society services, you have the option – notwithstanding Directive 2002/58/EC – to exercise your right to object by means of automated procedures that use technical specifications.

H. Right to revoke the declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the legality of the processing carried out on the basis of the consent up to the point of revocation.

i. Automated decision-making in individual cases, including profiling
You have the right not to be subject to a decision based solely on automated processing – including profiling – which has legal effect on you or significantly affects you in a similar way. This does not apply if the decision

(1) is necessary for the conclusion or performance of a contract between you and us,
(2) is permitted by law of the Union or the Member States to which we are subject and these laws take appropriate measures to protect your rights and freedoms and your legitimate rights interests or
(3) is based on your express consent.

However, these decisions must not be based on special categories of personal data according to Article 9 (1) EU GDPR, unless Article 9 (2) lit. a or g EU GDPR applies and appropriate measures to protect the rights and freedoms and your legitimate interests have been met.

With regard to the cases mentioned in (1) and (3), we take appropriate measures to protect your rights and freedoms and your legitimate interests, including at least the right to obtain human intervention on our part, to express your own point of view and to challenge the decision.

j. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your habitual residence, your place of work or the place of the alleged infringement, if you believe that the processing of the personal data concerning you violates the EU GDPR.

Responsible supervisory authority for us is:

Bavarian State Office for Data Protection Supervision (BayLDA)
Promenade 27
91522 Ansbach
poststelle@lda.bayern.de
https://www.lda.bayern.de
Phone: 0 981 / 53 1300
Fax: 0 981 / 53 98 1300

The supervisory authority to which you have lodged a complaint will inform you about the status and the results of the complaint, including the possibility of a judicial remedy in accordance with Art. 78 EU-DSGVO.

Our data protection officer will be happy to answer any questions you may have at any time.